4 Office Must-Have Tools That Will Help You Save Time : Under30CEO 4 Office Must-Have Tools That Will Help You Save Time : Under30CEO
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4 Office Must-Have Tools That Will Help You Save Time

| December 11, 2011 | 1 Comment

save time in the officeEver find yourself scrambling to complete a report at the end of the workday because you realized you hadn’t  managed your time as well as you thought? Whether you care to admit it or not, everyone has run into the problem of staying on task at work. Sometimes, it may not even be your fault. The day-to-day tasks that come with having a job — such as having to attend meetings, frequently answer phone calls or even traveling for a conference or meeting — may prevent you from being as productive as you’d like. Stress no more with these four timesaving tools that will help you meet your deadlines in a snap.

Air Sharing App for iPhone or iPod Touch

If your job requires you to travel frequently, you may find yourself rushing to finish a document right before you need to head to the airport. Then, when you arrive to your destination, you realize that you didn’t save it to your hard drive. What now? That’s where Air Sharing comes in. Air Sharing is an iPhone/iPod Touch application that allows you use your Apple device as a flash drive. This app also provides a variety of features including document view, remotes file servers, performing file operations, file sharing and a print option. Now you can travel in confidence and make any changes to your documents while you’re on the go.

Time tracking and management system

Do you worry that your employees aren’t using their time efficiently? After all, the Internet is full of distracting sites from social networking to online shopping, and it’s hard to stay to the point 8 hours each day. While a few seconds of straying away from work is fine, and actually helpful to provide short breaks throughout the day, you may need something to better track time. Rescue Time is a Web-based time management and analytics system, which features a variety of tools to keep you and your employees in check. Ranging from “focus modes” to tracking systems that record your time, meetings, calls and offline work, this program guarantees an increase in office productivity and a decrease in time spent.

Network monitoring tools

Other than a natural disaster or being robbed empty, what is the worst thing that could happen to your business that would take countless hours to fix? Your network, servers or critical applications crashing, which causes your business to stop and your customers credit cards not being run. Having someone continually monitor these for you is critical so you’re not wasting time on getting these back up and running. There are a free and open source tools you can use but you do get what you pay for. For more robust options, look to a company, such as iGLASS Networks, to monitor your network performance. They can work with businesses of any size, providing 24/7 server monitoring protection services. You can have confidence that your company’s server is stable and protected.

My Fax

Do you spend a lot of time trying to get to a fax machine to forward and receive documents? Some of your clients may not even have a fax number, as these machines are slowly being pushed out of the business technology realm. With My Fax, you no longer have to question whether your clients have a fax machine, and you can feel free to rid your office of that old fashioned machine. My Fax is an online faxing tool that allows its users to send and receive faxes by email from work, home or even on the road. Standard fax machines require ink, paper and the occasional maintenance needed when someone in your office doesn’t know how to properly, and My Fax eliminates that. At a minimal cost for this service (prices start at $10/month), it is a maximum benefit in terms in time and money saved for your business.

Kelsey Bohannan is a freelance writer who writes for 352 Media Group, a digital marketing and web design company.

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  • http://www.i95dev.com Henry Louis

    Yes. Well suggested. The above mentioned tools are very helpful in saving our time in the business and also it makes our work comfortable.