Most organizations need to follow several rules and regulations. These rules are set by relevant regulatory bodies in respective sectors. The consequences of non-compliance for an organization may vary. But they usually amount to penalties. If you run an organization, you must conduct compliance training to avoid them.
It is difficult to implement compliance training across the whole organization. It is even harder for large enterprises. Then, there are companies with employees working in different time zones. Training each of them using traditional methods can be time-consuming. A learning management system (LMS) helps you deal with these challenges. It also helps create a compliance training program that fits your organizational needs. To understand the role of a compliance LMS, let us find out what compliance training means.
What Does Compliance Training Mean?
Compliance training means teaching employees about mandatory rules and regulations. It helps all employees understand what they need to do. It also teaches them the importance of these guidelines. Compliance training is quite different from other learning and development programs. It does not focus on regular role-based training. Instead, it pays attention to certain sets of regulations, rules, or laws instead.
In most organizations, compliance training is considered a mandatory practice. It allows organizations to set up preventive measures. It helps protect both employees and employers from potential issues like data breaches. Every organization usually has company-wide compliance requirements that everyone must follow. But some compliance requirements may be unique to certain departments.
How Can a Learning Management System Help with Compliance Training?
Compliance requirements can differ for specific departments, even within the same organization. You may need to keep track of several compliance assessments for your organization. An LMS ensures that each employee has specific knowledge about every relevant regulation. This allows them to perform their duties as per the regulations.
Most LMS platforms today can deliver targeted learning at scale. This allows employees to learn quickly. It also leaves a clear audit trail to help regulatory bodies determine compliance. Let’s explore the ways an LMS can help improve compliance training at your organization.
Access to All Resources in One Place
An LMS serves as the ultimate resource hub for compliance training. Your employees can find all the necessary compliance-related resources, such as videos, tutorials, text-based content, and more, under one roof. You do not have to sift through numerous emails and folders, as the LMS keeps all the essential information neatly organized in one place. If you have several teams working remotely for your organization, you can also make the training materials available to them through LMS.
Streamlining Certification and Assessment Process
With an LMS, you can simplify the compliance certification process by offering automated evaluations tailored to specific compliance modules. Compliance certification suggests well-trained employees, increased company credibility, better commitment to safety, and a vote of confidence in employees’ skills and knowledge from a third party. An LMS also allows for customizable certification paths, allowing your employees to progress through compliance training modules at their own pace.
Automated Reminders for Upcoming Retraining
An LMS comes with automated notifications and scheduling features. They help remind your employees about upcoming compliance training or retraining sessions. You also get the option to customize the timely reminders. You can set reminders based on factors like training deadlines, certification expiration, and regulatory updates. These LMS features help you reduce non-compliance risk. They also ensure that your workforce stays up-to-date with the latest regulations.
Compliance Reporting and Tracking
Reporting and tracking are essential for heavily regulated industries. LMS offers real-time tracking of employee progress. This feature allows you to track who has completed which training. It also helps identify areas where an employee may need extra training. LMS platforms also offer automated compliance reporting. This may help you meet certain legal requirements in your industry. As you are always prepared for audits, you can focus on other crucial operations.
Tailored Learning Experiences
Workplace training should be personalized to meet organizational needs and compliance. An LMS helps you customize the training. The goal is to match your company’s unique requirements and culture. This tailored approach ensures that your team gets the exact information they need. It should be delivered in a way that is ideal for their roles and learning needs. An LMS also offers a variety of training materials based on employee preferences. Employees can find text-based training materials, as well as videos and interactive sessions. These materials make compliance training more engaging and effective.
Cost-Effectiveness
LMS platforms are much more cost effective than traditional training methods. You don’t need to think about venue rentals, the cost of printed materials, and others. Your employees can access your e-learning programs from anywhere. This saves your operational costs even further. In the long run, an LMS can deliver major financial benefits and reduce upfront training costs. It also helps save time by minimizing the need for repeated sessions due to its more effective training approach.
Scalability and Flexibility
Whether you need compliance training for a group of 10 or thousands of employees at once, an LMS can easily adapt to your needs. The scalability features on the LMS ensure that your training programs are adjusted as per the needs of your growing organization. While the system grows with you, it also offers you flexibility in scheduling. Employees can access training at their convenience, whether it is after hours or during downtime at the office. This feature also accommodates teams working across different time zones to learn at their own pace without disrupting their workflow.
Time-Sensitive Compliance Training
Regulatory bodies often distribute new regulations with a short turnaround time for delivering proof of compliance training from organizations. An LMS can help you handle such time-sensitive training requirements with ease. It allows your administrative team to distribute new compliance training content to your employees quickly. The notification features also ensure that everyone in the team gets notified as soon as the training content is enrolled. LMS platforms are also capable of sending out new courses with a completion deadline. The reminder notifications also ensure that all your employees complete training in time to meet regulatory compliance deadlines.
Wrapping Up
LMS platforms can efficiently tackle the challenges linked to compliance training. These scalable, cost-effective solutions can meet various administrative requirements while ensuring regulatory compliance. They also help centralize training resources and deliver customizable learning experiences. If you operate in a highly regulated industry, an LMS can be a savior for your company.
Photo by Jason Goodman on Unsplash
